Scheduling and Conflict Detection

Playing on HubMatch often means juggling scrims, tournaments, and league matches across multiple teams. The platform includes scheduling tools and automatic conflict detection to help you avoid double-booking and keep your commitments.

How Conflict Detection Works

When a match is being scheduled, the system checks all active matches for every player on both teams - including matches from a player's other team. If you play on both a regular team and a national team, the system looks at both schedules.

If a conflict is found, you get a soft warning: "Player X has a match with [other team] at the same time." The match is not blocked outright - you and your captains decide which match takes priority. For direct team-level conflicts (the same team has two matches at once), the system blocks the scheduling entirely.

Cancellation Rules

Different match types have different cancellation policies.

Scrims are the most flexible. Cancelling more than 30 minutes before the scheduled time carries no penalty. Cancelling within 30 minutes triggers a warning and a reputation hit. If a scrim goes unattended for 5 minutes past the scheduled time with no check-ins, it is auto-cancelled.

Tournaments use a check-in window system. Players have 5 minutes (10 minutes for late rounds of very large brackets) to check in once the round is ready. If only one team checks in, the other team forfeits and the checked-in team advances automatically. If neither team checks in, both receive a forfeit.

Leagues operate on a matchweek deadline. Both captains submit availability windows, and the system finds overlapping times. If no match is scheduled by the matchweek deadline, the outcome depends on who submitted availability - the team that never responded forfeits, and if neither did, both forfeit with a points deduction.

Grace Periods for No-Shows

When a team does not show up at the scheduled time, a grace period begins before a forfeit is declared.

• Scrims: 15-minute grace period. After that, the opposing team can claim a forfeit win, and the no-show team takes a reputation penalty.
• Tournaments and Leagues: 30-minute grace period. The same forfeit claim process applies, but the consequences are more significant - a tournament forfeit means elimination, and a league forfeit costs points.

For 10-Mans, there is no no-show concept since matches start instantly from the queue.

Impact on Reputation

Repeated no-shows and late cancellations affect your standing on the platform. Other teams can see your reliability when deciding whether to accept a scrim or pick you for 10-Mans. Showing up on time consistently is one of the simplest ways to build a good reputation in the HubMatch community.

Tips

• Submit your league availability windows early in the matchweek - the more slots you offer, the easier it is to find overlap.
• If you cannot make a scrim, cancel at least 30 minutes ahead to avoid penalties.
• Check your schedule across all teams before accepting new matches, especially during busy tournament weekends.
• Use the platform notifications (and the Discord bot) to get reminders before your matches start.